Job Opportunities

THE OPPORTUNITY

We are seeking an Acting Grants Administrator as a replacement for a period of six to seven months to work three to five days per week.  We seek a talented individual who brings solid experience in grants administration and French language skills.  New Field is a relatively young organization with a diverse international team with members in San Francisco and West Africa.  The position is based in the San Francisco office.          

The Acting Grants Administrator will be responsible for the following:

• Grantmaking workflow. Maintain our grants administration processes to ensure a smooth workflow from initial inquiry through grant closure.
• Pre-grant intake. Receive, respond to, and screen inquiries and proposals and coordinate their review with program team. 
• Program team support. Provide program team members with planning tools, materials, forms and reports to enable their timely and efficient assessment, grant recommendation and report review.  Support program team members to track all pending and approved grants.
• Compliance. Assist Tides Foundation to ensure compliance with IRS regulations for international grantmaking, including signed grant agreements and reporting requirements.  Also ensure compliance with Tides Foundation and New Field Foundation requirements. 
• Grant information management. Maintain and manage grants management database.  Produce reports, forms, and letters through database.  Maintain all electronic and hardcopy grant files.   
• Team participation. Participate in organizational and team activities as needed, such as planning and board meeting preparation. 

QUALIFICATIONS

We are seeking a candidate with the following experience, skills and qualities:

Required:

·         Strong commitment to foundation’s mission and work.

·         One year experience in foundation grants administration with familiarity with grantmaking workflow processes and procedures.

·         Excellent communication skills in English and functional French.

·         Strong computer skills, including internet, Outlook, Word, Excel and databases.   

·         Detail oriented, self-motivated and comfortable working in a small and collaborative team environment. 

Preferred:

·         International travel or work experience, with an understanding of the challenging conditions within which our grantees and program consultants work. 

·         Knowledge of current IRS regulations and requirements related to foundation grantmaking, preferably of international grantmaking and expenditure responsibility rules.

·         Experience with MicroEdge GIFTS grants management database. 

TO APPLY

If you are interested in the position, please submit the following:

1. Resume in English;
2. Answers to the following four questions (no more than two pages overall):
1. Why are you interested in this job? (Please answer in English)
2. What is your experience of grants administration? (Please answer in English)
3. What would you find challenging or difficult about this position? (Please answer in French)
4. Please describe your French language abilities, including reading, writing, and speaking. (Please answer in French)
3. Contact details for three people who are willing to act as professional references for you.
4. How you heard about this opportunity.

Please email your job application to jobs@newfieldfound.org with ‘Acting Grants Administrator application’ in the subject line.  The position is open until filled.  However, we prefer to receive applications by July 10, 2009.  Start date is early/mid September.    

Salary DOE.  Number of days per week and duration of position will be discussed with selected candidate.